Administrative Operations Assistant

Company: Confidential
Location: Seattle
Posted on: February 16, 2026

Job Description:

Job Description Job Description Job Summary: We are seeking an experienced and proactive Administrative Operations Assistant to lead the operational, administrative, and workplace functions of our growing organization. This is a high-level, autonomous role responsible for ensuring the office, people operations support, and internal systems run efficiently and professionally. This position works closely with executive leadership and department heads to improve processes, manage vendors and compliance requirements, and support company-wide initiatives that enhance employee experience, operational effectiveness, and culture. We are a fast-paced company in West Seattle with 70 employees. The ideal candidate is a strategic thinker, trusted partner, and hands-on leader who thrives in a dynamic environment and embodies our values of leadership, integrity, care, inclusion, and collaboration. Key Responsibilities: Office & Operations Leadership Own and oversee daily office and workplace operations with a focus on efficiency, compliance, and continuous improvement. Serve as the primary point of contact for facility management, office vendors, and service contracts. Evaluate, recommend, and implement process improvements for administrative and operational workflows. Develop and maintain office policies, procedures, and internal documentation. Executive & Cross-Functional Support Act as a strategic administrative partner to executive leadership, anticipating needs and resolving operational challenges. Coordinate cross-departmental initiatives and support leadership projects as assigned. Prepare reports, summaries, and operational insights for leadership review. People Operations & Compliance Support Oversee onboarding administration and ensure employee records are accurate, compliant, and audit-ready. Manage benefits administration support, company-required licenses, and ongoing compliance tracking. Partner with HR and leadership on recruiting coordination, internal communications, and employee lifecycle processes. Maintain strict confidentiality and exercise independent judgment when handling sensitive information. Financial & Systems Oversight Oversee administrative financial processes including invoicing, expense tracking, and vendor payments using Sage and ADP. Monitor office-related expenses and identify cost-saving or efficiency opportunities. Ensure data accuracy and system integrity across administrative platforms. Culture & Workplace Experience Lead the planning and execution of company events, employee engagement initiatives, and morale-building programs. Champion a positive, inclusive, and professional workplace environment. Serve as a culture ambassador who helps reinforce company values through actions and initiatives. Qualifications Proven experience in a senior administrative, office management, or operations role with broad responsibility. Strong organizational and project management skills with the ability to prioritize independently. Excellent written and verbal communication skills; comfortable interacting with executives and external partners. Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Experience working with HR, payroll, accounting, or ERP systems (Sage, ADP preferred). Demonstrated ability to handle confidential information with discretion and professionalism. Strong problem-solving skills with a continuous improvement mindset. Ability to work independently, make informed decisions, and take ownership of outcomes. Schedule Full-time Monday–Friday, 7:00 AM – 4:00 PM Occasional after-hours availability as business needs require Benefits Medical, Dental, and Vision Insurance Life Insurance Employee Assistance Program (EAP) Paid Time Off (PTO) Retirement Plan CGH Pay Range $27—$33 USD

Keywords: Confidential, South Hill , Administrative Operations Assistant, Administration, Clerical , Seattle, Washington